Let Us Plan Your Next Meeting or Event

With just one phone call, you can request our event planning services and let us take some of the leg work out of your planning. Our trained staff is enthusiastically waiting to assist you from beginning to end to help make your next event a smashing success!

Our services include:

  • Event planning assistance including available entertainment, caterers, venues and more
  • Site inspections
  • Hotel event rates and group planning assistance
  • Media and promotional assistance
  • Press release writing services
  • Welcome bags complete with local information, coupons and goodies
  • Group welcome speakers
  • Group tour planning including itineraries, step-on guides, and more 

This is only the beginning! From corporate meetings, to festivals to family reunions, we want your event to go off without a hitch. Our staff will work to help make your experience in Shawnee your best experience yet! Give us a call today and we'll meet you in Shawnee.

Why Meet in Shawnee? 

Central Location

Shawnee, the crossroads of America, is located on I-40, close to I-35. Average temperatures range from 47 degrees in January to 81 degrees in July. Annual averages include 37 inches of rainfall, 6 inches of snow and 345 flying days.

Flexible Meeting Facilities

Shawnee is ideal for district, regional or state meetings and offers several locations specifically arranged for training seminars. The Heart of Oklahoma Expo Center is designed to accommodate a variety of functions, including ag-related events for horses and livestock, RV rallies, arts and craft shows and outdoor concerts. Gordon Cooper Technology Center features advanced technology including teleconferencing capabilities.

Leisure Activities

Shawnee truly offers groups of all sizes hometown hospitality with plenty of fun stuff to do. From golfing and shopping to playing in the lake, Shawnee has something for every group size and budget.

Itinerary Planning

The Shawnee Convention and Visitors Bureau wants you and your group to have the best experience possible while in Shawnee. Let us show you around town! We will help you with hotel accommodations, local dining, historical sightseeing, and keep you entertained all day and night. Call us for a free sample itinerary.

Visitor Services

Whether you're having a RV rally or a wedding, we want to help each of your guests feel right at home. Give us a call to let us know about your upcoming event and we will provide you with visitor packets for your guests including materials on lodging, dining, shopping and entertainment as well as valuable coupons and other goodies! Please give us plenty of time to accommodate your group as two to three weeks advanced notice is appreciated. Also review our list of additional services above. We will help make your event a success. free sample

Meeting and Convention Planning

It is a big responsibility to plan a successful meeting or convention - the City of Shawnee Department of Tourism / Visit Shawnee would like to help lighten your load! Shawnee is ideal for district, regional or state meetings and offers several locations specifically designed for training seminars. The Heart of Oklahoma Expo Center boasts 168,000 square-feet of flexible inside meeting space and an outside grandstand facility that will accommodate 7,500 people. In addition to the Expo, Shawnee has a number of other large facilities and hotels that can help you plan for success! Call or e-mail us today for a copy of our meeting planner guide at [email protected]

Promotional Assistance

The Shawnee Convention and Visitors Bureau knows the power of print, radio and television! We want to help make your event a success with our promotional services. To be included in our visitor guide, calendar of events, advertising co-op and press release program, simply give us a call or e-mail us your information. Use our knowledge of local and state media to invite Shawnee or all of Oklahoma to your next event!

To request planning assistance or a meeting/convention proposal, please contact us toll free at (405) 275-9780 or send us an e-mail. We look forward to working with you!