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CITY OF SHAWNEE, OK

Event Permits

If your event will be located on public property in any way (public parking, streets, or parks) and is intended for general public attendance, OR the event will include a tent or inflatable that exceed 400 sq ft, fireworks, bonfires, or carnival rides, then you need a permit!

Please complete the form no less than 60 days in advance of your event's setup day. 

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Frequently Asked Questions

Do I need a permit?

If your event will be located on public property in any way (public parking, streets, or parks) and is intended for general public attendance, OR the event will include a tent or inflatable that exceed 400 sq ft, fireworks, bonfires, or carnival rides, then you need a permit!

What do I need to apply for a special event permit?

We recommend reading over the application before beginning to fill it out, to make sure you have everything you need. 

In addition to basic information about yourself / your organization as the event organizer, you will also need a basic map of the event setup with requested street closures clearly marked (example here), event start/end times as well as set up & tear down date/times, and other event detail. 

The application will ask if you require Emergency Support (Police, Fire, and/or EMS). If you select one of these services, you'll need to provide a description of what is needed and why. Finally, you will have to provide a digital signature affirming the completeness of your application. 

How do I get streets closed for my event?

The event permit application includes a section for road closure requests. You do not need to make any additional requests, as this application's information is sent over to that department for approval.

 

IMPORTANT NOTE: All street closure requests are subject to amendment by the Engineering Department to ensure the safety of all residents and guests. Amendments to requests will be submitted to you (the event organizer) via email and an attached map detailing the approved, amended closures. 

Does my event permit cover the vendors that will be there?

 A special event permit does not negate the need for the individual vendors whom will be serving at that event to have their mandated registrations. Food trucks must still display their Department of Health certificate, vendors must have their annual City of Shawnee registration on hand, and carnival rides must also have their Fire Marshal & Department of Labor registrations up to date in order to operate at an event. 

In other words, each vendor at an event is responsible for their own registration; however, it is in the best interest of the event organizer to communicate this clearly to the vendors on whom your event may rely on for success. 

What if I don't get a permit for my event?

Any events on public property taking place without an approved permit OR on private property with features that are a potential threat to public safety (carnival rides, bonfires, etc.) are subject to be shut down by the Police Department and/or Fire Marshal of the City of Shawnee. Vendors within a permitted event are also subject to be shut down immediately if they are found to be operating without proper registration.